ConstitutionUpdated Wednesday January 15, 2014 by Toronto Stars Lacrosse Association.
The Name of the Association shall be the “Toronto Stars Lacrosse Association” hereinafter referred to as the Association and that the official logo will be the “Stars” logo as shown on page 10 of this Constitution.
The Association shall be a non-profit organization which is the sport of governing body for minor lacrosse in the area known as Toronto and operate as a branch of the Ontario Lacrosse Association.
The objectives of the Association are to promote, develop and govern minor lacrosse within the OLA designated boundaries and/or unmanaged areas within the GTA (Greater Toronto Area).
The Association shall be composed of members as hereinafter set out and it shall be managed by a Board of Directors and sub-committees as outlined in this Constitution and By-laws.
1.05 Mailing Address
The Association shall at all times maintain a post office box in Toronto. It shall serve as its main mailing address. The Maintenance of the box shall be the responsibility of the Registrar and/or Secretary.
The Association shall seek membership in and affiliate itself with the Ontario Lacrosse Association and its local zone/league.
2.01 Classes of Members
The Association shall have two classes of membership, namely: Playing Members and Adult Members:
(a) Playing Members shall be all members who have properly registered to participate in the activities of the association.
(b) An Adult Member shall be: eighteen years of age and a parent or guardian of a playing member(s) or bench personnel or a referee registered with the Association.
2.02 Cessation of Membership
Any member who shall resign or be suspended as a member of the Association shall immediately return to the Association all books or other property of the Association which he may have in his care.
All the Association playing members shall be insured through the Ontario Lacrosse Association insurance plan. All coaches will be insured through Coaching Association of Canada Liability Insurance Plan.
3.01 Board of Directors
(a) The affairs of the Association shall be conducted by the Board of Directors.
(b) All Association decisions must be ratified by the Board of Directors prior to any action or amendment concerning such decision.
(c) The Board will meet every month or as directed by the President through the Secretary.
(d) One-half of the total number of Board plus one constitutes a quorum at a Board meeting.
(e) Except for the President, every Board member shall have a vote in all decisions.
(f) The President shall have a casting vote only in the event of a tie on motions.
(g) Other duties of the Board members shall be outlined in this Constitution and in the By-Laws.
3.02 Election of the Board of Directors
(a) The Association’s Board of Directors shall be elected at the AGM (Annual General Meeting) by a secret ballot and shall rule for the given fiscal year.
(b) A non-Board member shall chair the elections at the Annual Meeting.
(c) Two members-at-large shall act as scrutineers for the elections.
(d) To be elected as the President, a member must have been on the Board at least one of the immediately preceding two years.
(e) To be elected to a Board position, a member in good standing must obtain a minimum 50% plus one(1) of the votes cast and are at least eighteen years of age.
(f) All Board of Director positions, except for Past-President, shall be elected at the Annual Meeting for 1 (one) year terms in the following order:
2) Vice-President Operations
5) Director-Player Development (Technical)
7) Director-All Star
9) Boys VP
10) Girls VP
3) Sponsorship- Fundraising
4) Publicity & Promotions
5) Equipment & Merchandise
6) Boys Box House league
7) Boys Field Lacrosse
8) Girls Box House league
9) Girls Field Lacrosse
10) Girls Field Registrar
11) Girls All Star Field Lacrosse
3.03 Vacancies on the Board of Directors
The Board of Directors may appoint any adult member to fill a vacancy until the next AGM.
The Board of Directors may suspend, cancel the affiliation of, or accept the resignation of any member at any time for what deems as a “just cause”. Any such suspension will require a two-thirds (2/3) majority vote of the Board of Directors in attendance at the meeting where the action is proposed.
A suspended member shall have seven (7) days from receiving notice by the following methods, in person with a witness in attendance, e-mail or Registered mail written notice of his suspension to advise the President of his intention to appeal the suspension. Such notice of appeal shall also be in writing with a copy sent and/or provided to the Association’s President. Upon an appeal of a suspension, the President shall call a meeting of the Board of Directors to review the action taken. The Board of Directors shall render a final decision on the appeal within seven (7) days of the hearing. All decisions of the Board of Directors shall then be final and binding.
4.01 General Assembly
On all questions of procedures not dealt with by the Constitution, the latest edition of Robert’s Rules of Order shall apply.
4.02 Annual Meeting
(a) The Association shall conduct an Annual Meeting on or before the last Sunday in October.
(b) Notice of the annual meeting shall appear in the STARS Website and be mailed to all members of the Association at least two (2) weeks prior to the meeting.
(c) The current President shall chair all aspects of the Annual Meeting except for the elections.
(d) Twelve (12) voting adult members shall form a quorum.
(e) All current Board Members and adult members of the association are entitled to vote as are playing members who are 18 years of age or older. Any past member of the Association may petition the current Board of Directors for a special dispensation for voting privileges. There shall be no proxy votes.
(f) Any previous fines not paid will automatically disqualify that individual from voting at the annual meeting or participating in any subsequent games as a player or bench personnel. The individual fined will be permitted to proceed through the existing grievance procedure with the full understanding that the decision of the Board of Directors is final.
4.03 Special Meetings
A Special Meeting of the Association must be called within fourteen (14) days by the Board upon its own motion or by a petition which is submitted to the President with the signatures of more than forty (40) adult members of the Association. Only the business for which a Special Meeting has been will be dealt with, except with the unanimous consent of those present.
4.04 Attendance at Meetings
All members of the Association may attend any of the Association’s meetings. Such non-committee members can participate only at the pleasure of the meeting Chairman. Any such members will not be permitted to vote, make motions, or second motions, except at the Annual General Meeting or at any Special Meetings of the Association.
a) The funds of the Association shall be deposited at the discretion of the Board in an appropriate legal financial institution for the best benefit of the Association in the name of the Association.
b) All cheques shall be signed by the Treasurer and any one of the President or President’s designate.
c) The Board of Directors, with two-thirds (2/3) majority of those present, must authorize the borrowing of money upon credit of the Association and may limit or increase the amount to be borrowed.
d) The Association has the power to accept donations, gilts, legacies and bequests.
5.02 Fiscal Year
The fiscal year of the Association shall end on the 31th day of December in each year.
5.03 Financial Report
a) The financial statement of the Association shall be presented to each member present at the Association’s Annual General Meeting.
b) All the financial records of the Association shall be audited by an independent auditor if directed by a majority vote of the membership at the Annual Meeting.
All of the Association’s expenditures must first be approved by the Board of Directors.
5.05 Protection of Members
The Board members and their heirs shall at all times be completely indemnified out of the funds of the Association, and all costs, charges, and expenses which such Board member sustains or incurs as a result of any proceeding which is brought against him for any act or omission by him relating to the execution of the duties of his office, and all costs charges and expenses which such Board member sustains or incurs in relation to the affairs of the Association except such costs, charges and expenses occasioned by his own willful neglect or default.
The Association shall not be dissolved unless all liabilities have been discharged and a motion has been passed by the majority of votes recorded at a general meeting convened for the purpose of dissolving the Association. Upon dissolution, surplus money shall be donated to a charitable organization, decided by the majority at the Special Meeting, which carries out its work solely in Ontario.
6.01 Amendments to the Constitution
Amendments may only be proposed at the Annual General Meeting in the form of a written notice of motion. Voting on any such amendment shall be done by a show of hands unless a secret ballot is requested. A two-thirds (2/3) majority vote of members present will be necessary to pass any amendments.
6.02 Amendments to the By-Laws
Amendments may only be proposed at an Annual General Meeting, a Special Meeting (for such purpose), or Board Meeting in the form of a notice of motion. Voting on any such amendment shall be done by a show of hands unless a secret ballot is requested. A majority vote will be necessary to pass any amendments.
6.03 Interpretation of the Constitution
In this Constitution and in the By-Laws of the Association, unless the context otherwise specified or requires,
1. the singular shall include the plural and the plural and the plural singular.
2. the masculine shall include the feminine and the neuter.
3. ‘person’ shall include individuals, bodies incorporated, partnerships, syndicates, trusts, unincorporated organizations and any number or aggregate of persons.
7.01 Playing Rules
a) The Association shall at all times abide by the Rules and Regulations of the Canadian Lacrosse Association and the Ontario Lacrosse Association.
7.02 Other Rules and Regulations
a) The Association may make such Rules and Regulations as may be deemed necessary to promote, develop and govern the sport of Lacrosse within the GTA (Greater Toronto Area).
b) The Association may impose such other regulatory measures as it deems necessary for the efficient administration of the competitive structure of the sport within its jurisdiction.
c) No such regulation may violate the individual’s rights or freedom except as may be required to protect the rights and freedom of any other individual and to ensure the stability of the basic structure of the sport.
7.03 Use of Association Logo
a) The Toronto STARS Lacrosse and logo shall be used on Association letterhead, official documents, newsletters, notices, and clothing (including player shirts) as required by the Board. (see page 10)